It takes a lot of spinning plates to keep a project on track from start to completion. Juggling everything from deadlines to team members can be difficult, but it can also be extremely rewarding for the right person. So what makes effective project managers effective?
There is no magic formula for project managers who succeed. Instead, it’s all about developing excellent habits, envisioning the entire scope of a job, and recognising potential stumbling obstacles.
Isn’t it straightforward?
We’re not going to lie: competent project managers face irritating obstacles on a regular basis, and even if one project goes off without a hitch, there’s no assurance that the next one will. It may appear that you must have a specific personality to succeed, but the truth is that there are no hard and fast rules.
The finest project managers, on the other hand, have a skill set that complements the difficult process of project management. Today’s project managers are also responsible for supervising their team from a distance. The pandemic has forced teams to operate remotely, with some members dispersed around the globe.
We’ve got you covered if you’re wondering what it takes. The six habits of successful project managers are as follows:
1. Project managers are exceptional communicators.
In order for a project to run smoothly, communication is essential.
It is the project manager’s responsibility to foster concerns and collaboration, as well as to offer simple means for team members and external stakeholders to communicate and share ideas.
It’s simple to see why communication is such a vital trait when you realise that the success of a project is dependent on it. Successful project managers are at ease asking questions, gathering information, and communicating clearly and openly with all parties involved.
Because they effectively unite team members around a single strategy, successful project managers must have excellent communication skills. This means that everyone involved in the project is on the same page in terms of objectives, tasks, and actions.
2. Processes are well-understood by project managers.
From start to conclusion, there are numerous steps that must be followed.
The big-picture items are planning, execution, and delivery. Other routines include offering comments, making modifications, assigning team members to the appropriate roles, and delegating duties.
Successful project managers have a thorough awareness of what process needs to happen and when regardless of whether they use the Kanban or Scrum methods. Rather than trying to figure things out as they go, they use a technique that has been refined over time to ensure that their processes are always improving.
The most successful project managers, on the other hand, understand that things don’t always go as planned. When a process isn’t working for a project, they pivot and change it to make it function better.
On smaller projects with fewer touchpoints, for example, the project manager could eliminate multiple feedback points and daily meetings so that their team can focus on their task.
3. The best project managers set goals and say “no” when necessary.
Saying “no” is a skill that is shockingly undervalued. It is, nonetheless, critical for project managers to say that crucial word.
Firm boundaries that are conveyed with respect are necessary for keeping team members on track and guaranteeing client satisfaction. It takes art to manage everyone’s expectations, but a competent project manager understands their team’s capacity at any given time.
Saying no to stakeholders who want more shouldn’t be a difficulty. You’ll eventually be able to accomplish this because you’ll realise that constraints are really beneficial to the project’s progress.
4. Project managers make judgments based on facts.
Managing a project is similar to completing a math problem. Project managers are responsible for making decisions, and they are frequently judged on how many “correct” judgments they make.
The goal is to make as many smart judgments as possible and to back them up with evidence so that everyone involved understands why you’re making them. To keep track of delivery times, determine how long something will take, and reduce bottlenecks, successful project managers use the analytics of each activity.
Project managers use free project management software like RisePath PlanCentral to receive quick overviews of projects, understand how they’re progressing, and get faster status updates so they can make data-driven choices. Project managers can easily track, organise, and share exactly what they want using RisePath PlanCentral’s customization.
5. Proactive project managers
Project managers that are passive rarely succeed. Team members and stakeholders require someone who is willing to make decisions with the project’s best interests in mind.
Simply reacting to events can wreak havoc on a project, causing delays and bottlenecks. Successful project managers, on the other hand, are proactive from the start, laying out what has to be done and when.
It is critical to plan ahead. Project managers should use project planning features to see each task, critical touchpoints, and any potential issues that could cause the project to fail.
6. Project managers set priorities and concentrate on solutions.
One of the most crucial aspects of being a great project manager is prioritising work.
Making the correct decision at the right moment is critical, but knowing which activities should come first and which should be prioritised is what keeps projects on track.
It’s easy to become overwhelmed by the sheer amount of tasks required to finish a job. Creating a hierarchy, on the other hand, allows you to immediately understand which work is most important.
This is also a good strategy for avoiding multitasking. Prioritizing tasks allows teams to concentrate on one problem at a time.
In fact, according to a study, attempting to execute too many projects at once is the second-most mentioned project difficulty. You must be aware of the actual job you’re allocating and fully understand who is responsible for what.
Problems may always arise during the course of a project, but the greatest project managers focus their efforts on finding speedy solutions rather than blaming others and slowing down the process. Before you can figure out what went wrong, you need to identify a remedy.
Using a project management tool to improve your project management skills
The most successful project managers understand that they cannot handle everything on their own. They know when to rely on tools and technologies, in addition to their trusted team, to assist them in succeeding.
According to research, project management software saves the average employee 498 hours per year, and 61 percent of organisations that use it complete projects on schedule, compared to 41 percent that don’t.
Finding a free project management software that can improve team communication, manage stakeholder expectations, and promote a hierarchy of vital activities is critical.
Project managers may create an environment in which their teams can thrive by working together. Project managers can keep track of activities and manage their teams with ease thanks to central dashboards, built-in communication threads, and a Kanban approach.