13 Essential Features of Team Management Software

The success of your team depends on its efficiency and organization, regardless of the industry. But in a fast-paced working environment, it’s not always possible to organize every business task, and you may end up losing something along the way.

Team management software can help you keep track of all the moving pieces of your business. It lets you assign tasks to teammates, set deadlines, and monitor progress. In other words, it’s a must-have tool for any team that wants to get things done on time.

If you haven’t chosen a management software yet, there are some key features that your new solution should have. Here are the 13 essential features of team management software:

Does your project management software do all of the following? If not, it’s time to switch (consider RisePath PlanCentral). Seriously.

• Team Member Profiles

Team member profiles are essential to effective team management. An effective profile should include information about each team member, such as their email address, phone number, and a list of their skills. In addition, the team member profile should include relevant links to the team member’s online presence, such as LinkedIn, Twitter, Facebook and more. The best team management tools also allow for a photo and a short bio for each team member. This information allows you to easily find out more about each team member when necessary.

• Project Status Indicators

Project status indicators allow your organization to see at a glance how far along a project is in its lifecycle. Your organization’s project status indicators should be able to show you whether projects are on track or if they have fallen behind schedule by comparing the actual hours invested in a project with the estimated hours needed to complete the project. Allowing your organization to see this information can help your employees to determine which projects require more attention and which ones are right on schedule.

• Task and Time Tracking

One of the best features of any team management software is the ability to track tasks and time spent on tasks by each individual member of the team.

• Accountability

When you give someone the responsibility for a task, you want them to be held accountable for the work they do. In most cases, when you assign a task to someone, you don’t have to worry about whether or not it will get done. However, if something comes up and it doesn’t get completed, there is some accountability that needs to take place.

• Visibility Increases

When you have a team management software that is designed with visibility in mind, it makes it easy to create a higher level of accountability. When everyone knows what needs to get done and who it was assigned to, they can hold each other accountable for completing their tasks. 

• Easy to use

Team management software should be easy to use, so your team members can focus on the work you need them to get done. Few things are more frustrating than having to struggle with a piece of software, and few things will have a bigger negative effect on your team members’ willingness to use it. The easier your team management software is to use, the more it will empower rather than frustrate and annoy your team members.

• Collaboration 

Collaboration is one of the biggest reasons that teams exist in the first place, so it’s critical that you select team management software that makes collaboration easy. Team members should be able to communicate with one another easily through the software you choose and collaborate on projects and tasks without difficulty. If collaboration is difficult or impossible using your team management software, then you’re better off not using any software at all.

• Task Management

In order to execute at maximum efficiency, your team needs to be able to plan, assign and track tasks. This is the most common feature of team management software, allowing you to keep everyone on track and working at the top of their game.

• File Sharing

Sharing files is another essential aspect of managing a team. With file-sharing tools, you can easily share documents, photos, videos and anything else you need with the click of a button.

• Milestones

Tracking milestones allows you to see how well your team is performing against key objectives. This is one of the most useful features as it provides an overview of how well your company is executing over time. Milestones are also great for planning purposes; they let you anticipate upcoming activities and make sure everyone on the team is ready for success.

• Time Tracking

Time tracking is a key component of team management software as it gives you insight into how long each project takes. This information helps you plan future projects and lets you identify areas where productivity could be improved for maximum efficiency.

• Calendars

Calendars are essential for coordinating meetings and keeping track of important deadlines among other things. They allow your team to schedule recurring events and keep everyone in sync even when things get hectic.

• Resource management

Resource management software is designed specifically to do just that. It helps companies allocate resources in an effective manner so they can complete projects on time and under budget. The software also gives teams better control over how they spend their time so they can focus on the most important tasks.

But not all resource management tools are created equal. Some have more features than others while some are easier to use than others. For further information, visit RisePath PlanCentral.